So far we have covered Contra & payment entry, today we are going to learn receipt voucher in tally. To record all receipt in to cash or bank account is the purpose receipt voucher in tally.

Based on the nature, we can classify the receipt transactions in to two.

Cash receipt: A cash receipt is one, when transaction is settled through cash or money receiving through cash, for example,

  • cash brought by Rajeev as capital Rs 100000.00
  • Cash received from Asia pacific Rs 15000.00

The above two are the examples of cash receipt

Bank receipt: Bank receipt are the amount received  through bank using instruments like check, DD, online transfer like NEFT,RTGS etc.

When receiving a check or DD, we will deposit this into our bank account, bank credit the money in our account after collecting this money from drawer’s bank. Online transfer is the fastest way of bank transactions.

Examples of the banking receipt transactions.

  • Amount transferred through NEFT ( National electronic fund transfer) Rs 50000.00 by Ambuja cements to our SBI A/c  # 651
  • Check no 546845 received Rs 1000 on account of Commission.

Now let’s enter these transactions in to tally ERP9, same method can be applicable for all tally versions.

To enter cash transactions

Go to

Gateway of Tally>>Accounting voucher

To access receipt voucher Press F6 Shortcut key or click on F6 Receipt button on the right button panel.

recipt button

Now we are in receipt voucher entry screen

receipt-voucher

Receipt entry in single entry mode

We are going to enter the transaction given in the above example the first two transactions will be entering in single entry voucher mode .The current voucher screen is in single entry mode, to know more about enabling and disabling single entry voucher go here.

  • cash brought by Rajeev as capital Rs 100000.00

The journal entry for the transaction is

Cash a/c ……………………………………Dr                                              100000.00

To Rajeev’s Capital………………………………Cr                                                  100000.00

Debit- cash -  because, cash coming in to business (debit what comes in)

Credit- Rajeev’s capital – as the liability increases.

Now let’s enter it in tally, change the date by pressing F2 shortcut key or click on date button if required.

In tally receipt voucher single entry mode the debit should be always on top just after Account Field

debit-here

In the first transaction, cash is the debit aspect; press enter to move on to the next filed, select Rajeev’s capital which is the credit aspects. Type the amount, after that enter narration in the narration field. The final screen looks like this.

capital recipt

Press Enter key or Use short cut key Ctrl+A  or use Y from keyboard to accept and save the voucher.

The second transaction is a cash receipt from debtor.

  • Cash received from Asia pacific Rs 15000.00

The journal entry is

 

Cash a/c ……………………………………Dr                                              15000.00

To Asia pacific …………………………………..Cr                                                           15000.00

Debit-cash as cash coming in to business (debit what comes in)

Credit- the giver Asia pacific (credit the giver)

See the voucher after entering transactions

receipt-voucher-debtor

Receipt voucher in double entry mode

The third transaction

  • Amount transferred through NEFT Rs 50000.00 by  Ambuja cements to our SBI A/c  # 651

The journal entry for the same is

SBI A/c # 651……………………………Dr                          50000.00

To;    Ambuja cements …………….Dr                                   50000.00

The above transaction is a bank transaction, let’s say it bank receipt, here the money is transferring through an electronic medium called National electronic fund transfer.

To enter this transaction into double entry mode, change the voucher in double entry mode by pressing F12, if you don’t know how to enter vouchers in double entry mode click here.

After enabling double entry mode, enter the debit and credit, bank allocation details aspect. See the screen shot for better clarity.

bank-receipt-in-double-entry-mode

Now the fourth and final transaction

  • Check no 546845 received Rs 1000 on account of Commission deposited in Axis bank a/c  # 451.

The journal entry is

Axis bank a/c # 451 ……………………..Dr                1000.00

( debit what comes in)

To; Commission received        ……………Cr                           1000.00

(Credit all income and gains)

Here we are receiving check and the same has been depositing in our axis bank account. See the entry in below image

receipt-check

If you want to use Cr/Dr instead of To/By Press F12 configuration screen.  To know more click here. Hope you understand the recipt voucher entry in tally. For any question please use comment area below.

Watch the video tutorial on how to enter receipt voucher in tally ERP9